10 Best Tools for Web Agencies in 2025

Running a modern web agency means juggling hosting, deployments, clients, automation, collaboration, and more. The right tools help automate repetitive tasks, simplify deployments, and reduce operational overhead so your team stays focused on building. To help you streamline operations, we curated 10 of the best tools for web agencies in 2025 — tools that improve efficiency, reduce overhead, and help teams ship faster.

1. AgencyHandy — Agency Management Suite

Website: https://www.agencyhandy.com

Helps agencies manage projects, clients, invoicing, and staffing through one streamlined system.

Top Features

• Project & task management
• Resource planning
• Client collaboration
• Unified billing & timesheets

2. Cleavr — Server & Deployment Automation

Website: https://cleavr.io

Cleavr is a centralized server and app deployment automation platform that eliminates heavy DevOps work. You can provision servers, deploy applications, manage SSL, automate CI/CD, and launch modern stacks — all from a clean, intuitive dashboard.

Top Features

• 1-Click Deployments & CI/CD
• Server provisioning (NGINX, DBs, queues, SSL, cron)
• Supports PHP, Node.js, WordPress, Strapi, Directus, Next.js, Nuxt, and more
• Automatic SSL, backups, and monitoring
• Works with DigitalOcean, AWS Lightsail, Linode, Hetzner, Vultr, and custom servers

3. ClickUp — Team Productivity

Website: https://clickup.com

A flexible project management platform ideal for cross-functional agency teams.

Top Features

• Docs, tasks, sprints
• Dashboards & automations
• Integrations for dev & creative teams

4. Figma — UI/UX Design

Website: https://figma.com

Industry-leading collaborative design tool for creating interfaces, prototypes, and brand assets.

Top Features

• Real-time collaboration
• Components & design systems
• Prototyping & developer handoff

5. Screaming Frog — SEO Audits

Website: https://www.screamingfrog.co.uk/seo-spider/

A must-have crawler for agencies doing SEO or site migrations.

Top Features

• Broken link detection
• Redirect mapping
• Content audits & sitemaps

6. Ahrefs — SEO & Content Research

Website: https://ahrefs.com

A powerful SEO suite for keyword research, backlink analysis, and competitor insights.

Top Features

• Keyword explorer
• Site audits
• Backlink intelligence

7. Loom — Async Video Communication

Website: https://loom.com

Perfect for client walkthroughs, team feedback, and async communication.

Top Features

• Instant screen recording
• AI summaries
• Client share links

8. Plausible Analytics — Privacy-Focused Analytics

Website: https://plausible.io

A fast, privacy-friendly, GDPR-compliant analytics alternative.

Top Features

• Lightweight script
• Simple dashboards
• No cookies

9. Notion — Knowledge & Documentation

Website: https://notion.so

A flexible platform for agency documentation, wikis, SOPs, and templates.

Top Features

• Databases
• Templates
• Internal knowledge base

10. Zapier — Automation Workflows

Website: https://zapier.com

Helps agencies eliminate repetitive tasks and connect all their apps.

Top Features

• 5,000+ integrations
• No-code automation
• Multi-step workflows

Final Thoughts

The right stack lets agencies scale more work with fewer headaches. Whether you’re deploying apps, managing clients, or improving internal workflows, the tools above can significantly boost productivity and consistency.

If your agency handles hosting or deployments, Cleavr can help automate your DevOps workflows and save countless hours.

👉 Learn more at https://cleavr.io